Use of computers
During the conference there will be two rooms with approximately 60 computers available for common use throughout each day. Each of these computers will have access to the internet. The computer rooms will be located in the Harrison building. Users of the computers will be required to enter a username and password to identify themselves, these will be given to each delegate on arrival at the conference.
Internet access
During the conference, wireless internet access will be available for delegates in all of the main conference hubs (Peter Chalk, Streatham Court, Queen’s Building, Xfi). With your own laptop you will be able to connect to the internet using the username and password which will be given to you on arrival at the conference.
If you are staying in a room on the university campus you will also have access to the internet in your room. However, this internet access is NOT wireless and cannot be accessed without an Ethernet cable. Please remember to bring a cable with your laptop so that you can connect to this service.
Apple Mac Users: If you are a Mac user and giving a presentation, it is essential that you bring your own VGA cable adaptor for your presentation. This will avoid any difficulties uploading your research onto the local computer system.
Printing and copying
The University of Exeter Print Services is located in student wing of Northcote House. This department provides the following services:
- Desktop publishing
- Photocopying
- Printing
- Print finishing
Please see: http://www.exeter.ac.uk/students/services/printservices/ for a full price and service list and for opening times. Print requests can also be sent in advance and picked up from the Print Services at a convenient time. To send in any requests you will need to use the following email address: printservices@exeter.ac.uk.
Retail Services
The University campus has several retail outlets which provide an array of everyday products, from newspapers through to beers, wines and spirits and freshly baked goods. These are all ‘Premier’ stores and can be found near the Queen’s car park, in Birk’s Grange and in Cornwall House. These shops are open all year round and from 8.30am until 5.30pm.
Cafes
Asides from the morning and afternoon refreshments and lunches which will be provided to delegates during the conference, you will also have access to a range of different places to eat on campus (meals/refreshments in these venues will not be covered in the conference fees). Food on offer includes hot and cold items such as: pizza, pasta, jacket potatoes, salads, sandwiches, pastries and soup. These cafes can be found in the following locations:
- Queen’s cafe – Queen’s Building
- Reed Hall Restaurant – Reed Hall
- Xfi Cafe – Xfi Building
- New Business School Cafe - New Business School
Please follow this link to find out opening times for these venues: http://admin.exeter.ac.uk/corporate/campus-services/retail-services/shops_cafes.shtml
First Aid
First aid kits and first aiders will be available in every building. In an emergency you may wish to use the following numbers to locate help:
+44 (0) 1392 263999 (Estate Patrol)
+44 (0) 1392 269340 (Health and Safety Office)
Lost Property
All lost property will be taken to the EARLI Information Desk. If you lose anything during the conference please make any enquiries at the desk.
Luggage
A left luggage facility will be available at the conference near to the EARLI Information Desk. Due to the large number of delegates, if at all possible we would advise you to use left luggage facilities in the hotels or buildings in which you are staying. Those delegates staying in University Halls until Saturday will have the option to leave their luggage in their rooms on the final morning of the conference.
ATM Machines
A Natwest Bank and cash machine (for the withdrawal of money) can be found on campus on Stocker Road.
Conference Assistants/Help Point
During the conference, assistants will be posted at strategic points around the campus buildings that are being used for EARLI 2011. They will be recognized by their EARLI branded t-shirts. Any queries can be dealt with at the EARLI Information Desk.
Gym/Sports Facilities
Delegates can make full use of the wide range of sports facilities available on campus. For a one off cost of £10 per delegate, the following sports facilities will be at your disposal for the entire duration of the EARLI Conference 2011: Tennis, Squash, Gym, Outdoor Swimming Pool, Badminton. Additionally there will be various classes on offer e.g. Pilates, Yoga, Spinning , running and health walks. Further details of these will be available at the EARLI Information Desk and the University Sports Hall. Click here to book and to find out more.
Messages
A board for messages will be provided close to the EARLI Information Desk in the main conference hub.
Staying in Exeter with a baby
1. Accommodation: All accommodation at the university for the Conference is catered - however, there are various hotels that would certainly be able to cater for the needs of a baby:
- Thistle Hotel: Can provide a cot at no extra charge. Can use fridge in hotel kitchen, room service is available 24 hours a day.
- Mercure Southgate: Can provide a cot at no extra charge. Can use fridge in hotel kitchen, room service is available 24 hours a day.
- Jurys Inn: Can provide a cot at no extra charge. Can use fridge in hotel kitchen, room service is available from 6.30 am to 9.30pm.
- Silver Springs: self-catering accommodation -appartments with a kitchen- that is very close to the university and might be of interest: http://www.silversprings.co.uk/. Please note that this accommodation is not mentioned on the Jigsaw booking website. You need to contact them directly.
All accommodation except Silver Springs needs to be booked through JIGSAW, their details can be found there. If you explain your needs, I am sure they can help find you the best option.
2. Childcare: Unfortunately the Family Centre at the University will still be closed for the summer holidays. However, if you look at this link, it gives all the registered childcare options available in Exeter.
3. Baby Changing Facilities: We will ensure this facility is available at the conference.
Accessibility
If a delegate has any special requirements regarding accessibility they are asked to inform the EARLI Conference Office during initial registration.
All buildings at Exeter University have been reviewed with regards to accessibility and have been updated to comply with the Disability Discrimination Act. It is worth noting that Streatham Campus is very hilly and manual wheelchair users may require powered wheelchairs or scooters. Although rare, if full access cannot be offered, this will always be advised at initial stage of contact, and an alternative can be arranged. Accessible parking bays are available and can be found at this link.
On prior request, the university can provide hearing loops in session rooms, vibrating alarm pillows in bedrooms and also welcome assistance dogs. For other specialist requirements please inform the EARLI Conference Office in advance of the Conference so arrangements can be made.
